Project Advisory 80, May 2023

Update to MSBA Detailed Design Submission Review Comments Templates

(The following information replaces Project Advisory 67 from February 2021) 

The MSBA has updated the Detailed Design Submission Review Comments Template used in the review of Module 6 - Detailed Design submittals located here; this update is in keeping with the MSBA’s practice to update its forms and templates as appropriate. The updated Detailed Design Submission Review Comments Templates are to be used by OPM’s and designers in all submittals provided and submitted at the Design Development, 60% Construction Document, and 90% Construction Document design stages.

Please note the following updates to the MSBA review templates:

  • Addresses policy regarding MSBA not providing review comments for portions of a project that may bid before comments can be addressed by the design team.
  • OPM to provide confirmation in the DD submittal that the District has submitted the Schematic Design Designer evaluation form to DCAMM and confirms compliance in later submittals. Each of the three required designer evaluations should be shown in the project schedule as also noted.
  • Addresses early bid packages and strengthens language in the review regarding the requirement to provide early bid packages in each submittal to show a complete project.
  • Confirms OPM completion of the new "VE Summary tracking sheet" in each submittal, provides a link in the template to the MSBA website.
  • Adds the structural peer review comment to the DD submittal 
  • Requires the OPM to confirm compliance with the "green" status of the project community regarding adoption of any Stretch/Specialized energy/NZE code requirements, or any other similar local requirements
  • Other administrative clarifications and corrections

For the Design Development, 60% Construction Document, and 90% Construction Document submittals please provide electronic files via email to the Project Coordinator in PDF format that include the following: 1) the binder of materials per the review comments templates; 2) drawings / construction documents in PDF format; and 3) the project manual.

This policy applies to all Core Program projects unless otherwise instructed by the MSBA Project Manager ("MSBA PM"). In accordance with the contract for Project Management Services, for each submittal to the MSBA, the Designer and District must transmit all required materials to the OPM. The OPM shall compile the submittal with the items indicated in the Designer and OPM Contracts, confirm that the District’s School Building Committee has officially approved the submittal, and verify its completeness and conformity to MSBA requirements. All required documents should be grouped into one submittal for delivery to the MBSA and the OPM shall then forward this submittal to the assigned MSBA Project Coordinator along with a separate cover letter signed by the OPM. The cover letter shall include a certification from the OPM that: (1) the OPM has reviewed and coordinated the materials; (2) the submittal is complete; (3) the Proposed Project as documented within each submittal is within the District’s Budget; and, (4) the District has approved the materials for submission to the MSBA. The MSBA will review each submittal in accordance with the review comment templates labeled for the Design Development, 60% Construction Document, and 90% Construction Document phases.

Please Note:

Upon delivery to the MSBA, the MSBA will confirm the contents of the submittal and notify the OPM of any missing items via a cursory review email. If any items are missing from the submittal package, the District must immediately submit the remaining items as complete submittals are critical to coordinating resources and ensuring that the project design complies with MSBA requirements. Furthermore, incomplete submittals may be subject to rejection and may potentially delay reimbursement payments.

As an additional reminder, OPM’s are required to include an updated project schedule in the monthly reports showing forecasted dates for submittals to be received at the MSBA. Please notify the MSBA PM at least two weeks prior to the scheduled submission date of any changes to the delivery of the submittal.